Question: If the Postmaster of a Head Office (HO) goes on leave without authorizing the signature of the officiating Postmaster in the bank, who is held responsible: the regular Postmaster or the officiating Postmaster?
Answer:
Before proceeding on leave, the regular Postmaster must provide a bank authorization letter, including the attested signature of the officiating Postmaster. This letter should be addressed to the bank by the regular Postmaster. If this is not done, the regular Postmaster is held responsible. The authorization can also be issued by the Divisional Head of the Post Office.
When a Postmaster of a Head Office (HO) plans to proceed on leave, it is very important to run the office smoothly and it involves authorizing the signature of the officiating Postmaster for bank transactions.
Before going on leave, the regular Postmaster is required to provide a bank authorization letter. This letter must include the attested signature of the officiating Postmaster and be addressed to the bank by the regular Postmaster. This step ensures that the officiating Postmaster has the necessary authorization to handle financial transactions on behalf of the office during the regular Postmaster’s absence.
In the event that the regular Postmaster fails to provide this authorization, the responsibility rests with the regular Postmaster. It is their duty to ensure that all procedural requirements are met to facilitate the smooth functioning of the office.
Additionally, the authorization letter can be issued by the Divisional Head of the Post Office (DH), offering an alternative route to secure the necessary permissions. This measure ensures that there are no interruptions in the financial operations of the Post Office, safeguarding the integrity and efficiency of the service.