Rule 128 of the Postal Financial Handbook Volume I stipulates that cash balances in Post Offices should be kept as low as possible while ensuring the proper functioning of the Post Office. These balances, except in very special circumstances, should generally fall within the daily maximum and minimum cash balance limits prescribed by the SP/Senior Superintendent of Post Offices (SSPO)/Chief Postmasters General (CPMG). The objective behind setting maximum cash balances for post offices is to prevent the retention of unnecessarily large sums of money. Any cash exceeding the maximum limit determined by the competent authority should be promptly remitted to the bank.
As per Rule 150 of the Postal Manual Volume VIII, the maintenance of cash balances in Post Offices is to be monitored through weekly statements of cash balance reports sent by Head Post Offices/General Post Offices to Divisional/Circle Offices for verification and investigation. This rule further mandates that if excess balances are frequently retained in any Post Office, the SP/SSPO should conduct a thorough investigation and report the findings to the Circle Office. Also ASPOs is the right authority to intimate any wrong doings about Branch offices
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