Cash Remittance Between Branch and Sub Post Offices: A Step-by-Step Guide

Managing cash remittances between Branch Post Offices (BO) and Sub Post Offices (SO) is crucial for maintaining accurate financial records. This blog post will walk you through the process, ensuring clarity and efficiency.

Important Guidelines

Before diving into the steps, keep these key points in mind:

1. Transaction Code: Use /nZFFV50 for same-day cash remittances between BO, SO, or HO.
2. Voucher Posting: Avoid using FB50 for cash remittances, as they won’t appear in Daily Accounts.
3. Backdated Remittances: Use F-02 only for backdated cash remittances, ensuring that the document date and posting date are identical.

Step-by-Step Procedure

1. Cash Remittance from BO to SO

Navigate to: T-Code /nF-02.

Enter the following details:

• Document Date: [Enter today’s date]
• Type: CR (Cash Request)
• Company Code: DOPI
• Posting Date: [Same as Document Date]
• Period: Current Period
• Currency: INR
• Reference: [Enter reference]
• Doc Header Text: [Enter text]

Line Items:

• First Line Item:
  • PstKy: 50
  • Account: 4867100010 (DOP Cash)
  • Enter Amount: [Enter amount]
  • Profit Center: BO Profit Center (Click the tick mark)
• Next Line Item:
  • PstKy: 40
  • Account: 4867100000 (Cash In Transit)
  • Enter Amount: [Same as above]
  • Profit Center: SO Profit Center

Check Entries:

• Go to Document ➡️ Simulate.
• Verify that:
  • DOP Cash is Negative
  • Cash in Transit is Positive
  • Amounts match

Post/Save: Click the button and note down the Document Number.

2. Cash Remittance from SO to BO

Repeat the process with the following adjustments:

• First Line Item:
  • PstKy: 40
  • Account: 4867100010 (DOP Cash)
  • Profit Center: SO Profit Center
• Next Line Item:
  • PstKy: 50
  • Account: 4867100000 (Cash In Transit)
  • Profit Center: BO Profit Center

Check Entries:

• Ensure DOP Cash is Positive
• Confirm Cash in Transit is Negative

Post/Save: Click the button and note down the Document Number.

Summary of Cash Flow Using F-02

For BO to SO:

• Credit (50): DOP Cash (BO Profit Center)
• Debit (40): Cash in Transit (SO Profit Center)

For SO to BO:

• Credit (50): DOP Cash (SO Profit Center)
• Debit (40): Cash in Transit (BO Profit Center)