| DEPARTMENTAL EXAMINATIONS | ||
| S.No. | Records | From Records |
| 1. | Preservation of Tabulated results sheet or mark sheet registers of departmental examination | For a period of 3 years from the date of announcement of respective results. {Amended Rule 17(a) of Appendix No. 37. Vol. IV } |
| 2. | Preservation of Answer books in respect of all departmental examinations | For a period of 12 months from the date of announcement of respective results {Rule 17(b) of Man. Vol. IV, Appendix37} |
| 3. | Preservation received soft copy of the Registers, if any, Receipt Register, X-Register, Y –Register | For a period of 3 years or till the court case/ vigilance / disputes are decided, which is later {Dte. Order
No. 51-2/2003-SPB-I dated 10.11.20104} |
| 4. | Z- Register | 40 years, since it contain the relative merit & eventually seniority in the cadre. (Dte. Order No. 51-2/2003-
SPB-I dated 10.11.2004} |
| 5. | Decentralized examinations
1. LGO Examination for promotion to PA/ SA 2. PA/SA Direct Recruitment examination 3. Postmaster Grade I Examination |
Preservation period of answer script is 1 year, while that of tabulation sheet/ register is three years from the date of announcement of results.
{Dte. Order No. A-34020/22/2011-DE dated 16.12.2011} |
| 6. | Records related to e-payment transaction in c/w application fee in r/o PA/SA /Postman/MG direct recruitment exam | For a period of 18 months under the custody of SPM/APM/DPM. {Dte. Order No. 34020/08/2013-dE dated 31.01.2014} |
Records related to court cases/vigilance cases/ disputes should be preserved till finalization of such cases and thereafter suitable orders be taken from Competitive Authority for disposal.