| MAIL MOTOR SERVICE | ||
| 1 | Cash Book | 3 years |
| 2 | Imprest Certificate | 3 years |
| 3 | Contingent Bills and Sub Vouchers | 3 years |
| 4 | Cash Account current | 10 years after the year in which it is replaced by a fresh stock book |
| 5 | Issue Register of Petrol | 3 years after the final disposal of the vehicles provided that it is not required
for settlement of any pending objections or cases. |
| 6 | Stock Register of Petrol | One year after the final disposal of the tyre, provided that is it not required for
settlement of any pending objections or cases. |
| 7 | History sheet of Vehicles | 6 months after the Audit Inspection pertaining to the period which the records relate, provided that such records are not required for settlement
of any pending objections or cases |
| 8 | History sheet of Tyres | -do- |
| 9 | Log sheets | -do- |
| 10 | Garage gate Register | -do- |
| 11 | Gate Pass | -do- |
| 12 | KMPL Register | -do- |
| 13 | Job Cards | -do- |
| 14 | Time Bills | -do- |
| 15 | Duty Petrol Abstract | 18 months after the Audit Inspection pertaining to the period to which the records relate is completed whichever is later, provided that such records are not required for settlement of any pending
objections or cases |
| 16 | Daily Duty Abstract sheet | -do- |
Note:- For such general records mentioned in Appendix 5 of P&T FHB Volume-I, as are maintained in the Postal Mail Motor Service, the period of preservation noted against each in the said appendix will apply (see item 1.10)
(Appendix 32 of Revised Accounting Procedure)