| 1. POSTAL STORES DEPOT | ||
| 1 | Estimates books | 3 years |
| 2 | Correspondence relating to | |
| a) revision of estimates | 3 years | |
| b) examination of workshop accounts | 10 years | |
| c) buildings | 3 years | |
| d) annual reports | 10 years | |
| 3 | Workshop warrants with their vouchers | 3 years |
| 4 | Cash book | 3 years |
| 5 | Receipt books | 6 years |
| 6 | Tender | 3 years |
| 7 | Personal ledgers of contractors | 3 years |
| 8 | Book debit ledgers | 3 years |
| 9 | Cash sale ledgers | 3 years |
| 10 | Stores ledgers | 3 years |
| 11 | Invoice books | 1 year |
| 12 | Supply order books | 1 year |
| 13 | Detailed statement of stamps and seals | 1 year |
| 14 | Office copies of | |
| a) Account Current (Other than Stores) | 10 years | |
| b) Store Account Current | 10 years | |
| c) Manufacture Account Current | 10 years | |
| d) List of Payment Vouchers | 10 years | |
| e) Schedule showing particulars of miscellaneous receipts paid into local post office during the month | 3 years | |
| f) General balance sheet | 10 years | |
| g) Profit and loss account | 10 years | |
| (Part VI of Annexure A to Appendix 5 of P&T FHB Volume I) | ||
| Note : Account records maintained in the Postal Stores Depot should be preserved for the same period as in the case of post office (see item 1.10) | ||
Posted inPreservation of Postal Records