Steps to Check and Adjust Cash in Transit Figures

Ensuring accurate cash in transit figures is crucial for maintaining the integrity of financial records in postal operations. Here’s a detailed, step-by-step guide on how to check and adjust these figures effectively.

Step-by-Step Procedure

1. Access the Ledger Report

• Navigate to: T-Code /NFAGLL03.

2. Enter Account Details

• Input Account ID: 4867100000.
• Company Code: DOPI.

3. Define Posting Date Range

• Specify the Posting Dates: Enter the “From” and “To” dates for the period during which you want to check the transit figures.

4. Select Ledger

• Click on the icon next to “Choose Ledger” (labelled “Choose Selections” or use the shortcut Ctrl + F1).

5. Enter Fiscal Year

• Input the Fiscal Year corresponding to the transactions you’re reviewing.

6. Specify Profit Centers

• Enter the Profit Centers of the offices whose transit figures you wish to check or adjust.

7. Return to Previous Screen

• Click the Post/Save button to return to the previous screen.

8. Execute the Report

• Click on the Execute button to generate the report.

9. Identify Red Entries

• Note: The red entries in the report indicate the transit figures that require adjustment. Document the following:
  • Document Numbers
  • Dates
  • Amounts

10. Adjust Transit Entries

• Go to: T-Code /NF-03.

11. Input Adjustment Details

• Enter:
  • Account No: 4867100000
  • Clearing Date: Current Date
  • Period: Current Period
  • Company Code: DOPI
  • Currency: INR

12. Select Document Numbers

• Under Additional Selections, choose Document Number and click on Process Open Items.

13. Review Tabular Format

• A table will display with columns labeled “From” and “To”.

14. Enter Document Numbers

• For each set of document numbers that need adjustment, enter them in the From column, leaving the To column empty, then click Process Open Items.

15. Confirm Amount Assignment

• Ensure that the Amount Not Assigned is ZERO. Click Post to complete the adjustment. A document number will be generated.

16. Verify Adjustments

• Return to T-Code /NFAGLL03 and repeat steps 1 to 8 to verify if the red entries have been cleared.