When it comes to renting a space for a Branch Post Office, especially for Branch Postmasters (BPMs), there isn’t a strict “rental agreement format” in place. Instead, the process is somewhat flexible and involves a few key steps and considerations.
Steps to Follow:
- Inform the Division Head:
- Once you’ve identified a suitable room to rent for your post office, it is essential to inform your Division Head. This ensures that the higher authorities are aware of your rental arrangement.
- Inspection:
- After notifying your Division Head, a formal inspection of the proposed office space will take place. This inspection is typically conducted by the Superintendent of Post Offices (SP) or the Sub-Division Inspector. They will assess the suitability of the space for the post office’s operations.
Types of Rental Agreements:
The rental payments depend on the type of norms your chosen space fulfills:
- Standard Norms:
- If the rented room meets the Standard Norms, which means it adheres to the typical guidelines set by the postal department, you will be eligible for a higher rent reimbursement of Rs. 500 per month.
- Non-Standard Norms:
- If the rented space falls under Non-Standard Norms—meaning it doesn’t fully meet the postal department’s guidelines—you will be reimbursed a lower rent of Rs. 250 per month.
Providing Information:
- Instead of a formal contract, BPMs are generally expected to provide the details of the rented room on a plain white paper. This should include key information about the space:
- Room measurements (length, width, height)
- Address of the rented space
- Owner’s details (if applicable)
- Any other relevant specifications or conditions related to the rental.
Key Takeaway:
The process is straightforward:
- Choose a suitable room.
- Notify the Division Head.
- Undergo an inspection by postal authorities.
- Based on the inspection, your rental category (Standard or Non-Standard) will determine the reimbursement rate.