Preservation of Postal Records

DEPARTMENTAL EXAMINATIONS S.No. Records From Records 1. Preservation of Tabulated results sheet or mark sheet registers of departmental examination For a period of 3 years from the date of announcement…

POSTAL CIVIL WING 1. Expenditure sanctions 3 years or one year after completion of audit whichever is later. 2. Cash Book 10 Years 3. Arrear      claims      (including     sanction     for investigation,…

POSTAL DISPENSARY 1 Stock Register of Medicines and Equipment 5 years 2 Medicines Issue Register 5 years 3 Daily Attendance Register 5 years 4 Patient Medicines Issue Register 5 years…

MAIL MOTOR SERVICE 1 Cash Book 3 years 2 Imprest Certificate 3 years 3 Contingent Bills and Sub Vouchers 3 years 4 Cash Account current 10 years after the year…

        CIRCLE STAMP DEPOT 1 Register of spoilt Indian Postal Orders 3 years 2 Monthly Statements showing the number of IPOs in stock at Post Offices 3 years (Rule 377(5)…

1.     POSTAL STORES DEPOT 1 Estimates books 3 years 2 Correspondence relating to     a) revision of estimates 3 years   b) examination of workshop accounts 10 years  …

ACCOUNTS 1.     Preservation Period of Records in POSTAL ACCOUNTS OFFICE 1.         General 1 Scale check register 3 years 2 Contingent and travelling allowance bills 3 years 3 Remittance check…

     ADMINISTRATION 1.   SUB DIVISIONAL INSPECTOR AND ASSISTANT SUPERINTENDENT OF POST OFFICES The records in the office of the Inspector or Assistant Superintendent of Post Offices of Sub Divisions should…

 RAILWAY MAIL SERVICE  HEAD RECORD OFFICE 1 Cash Books 3 years 2 Cash abstracts 3 years 3 Copies of contingent bills and bills for double duty and outstation allowances 3…

1. HEAD AND SUB POST OFFICE 1.1 Mail and Sorting Sl No Description of Records Period of Preservation 1 Mail Lists received and despatched 2 years 2 All records of…