Government offices often dispatch official correspondence through postal services. A common query arises regarding the necessity of affixing the office seal (मोहर) on envelopes when sending official mail.
Is it Mandatory to Put a Government Office Seal on Envelopes?
Yes, when a government office sends an official article through the postal system, it is generally required that the envelope bears a designation stamp along with appropriate superscription.
Guidelines for Sending Government Correspondence by Post
- If a government office dispatches an article using government stamps, it should be superscribed at the top of the cover as ‘On IGS’ (Indian Government Service).
- The designation stamp of the office must be impressed under the initials of the dispatch clerk.
- This ensures authenticity and proper identification of the official communication within the postal system.
Frequently Asked Questions (FAQs)
Q1. What does ‘On IGS’ mean?
It stands for Indian Government Service, indicating that the article is official government correspondence and is sent using government postal privileges.
Q2. Is it necessary to put a government seal (मोहर) on the envelope?
Yes, the designation stamp of the office should be placed under the initials of the dispatch clerk for authenticity.
Q3. Can a government office send mail without a seal?
While some routine communications may be sent without a seal, official articles bearing government stamps should follow the prescribed format, including the designation stamp.
Q4. What happens if an envelope is not superscribed as ‘On IGS’?
If an article is not properly superscribed or lacks the required stamp, it may not be treated as official correspondence and could face postal delays or rejection.
These guidelines ensure proper handling and recognition of government mail within the postal system.